The bylaws authorize an Association Executive Committee (EC), Which acts as the executive of the BoD and oversees day-to-day governance. The EC includes President as Chair, President- Elect, Immediate Past President, Executive Director, President-Elect Select (from the time of election), Past President (Immediate Past President's predecessor), and Finance Chair (Past President's predecessor). The President-Elect Select, Past President, Finance Director, and Executive Director are non-voting members of the BoD, and President, President- Elect and Immediate Past President are voting members.
Comprises the three past ICA presidents, chaired by the most senior of them. Three years, with staggered terms.
- Develops an annual budget (for BoD in writing) for next fiscal year, for BoD approval (by 1 May, 1 Oct)
- Negotiates budget changes (through Chair) with ED, President-Elect and EC before approval deadlines
- Oversees and advises President on fund raising and other activities to increase income, with appropriate targets, including members' dues, conference fees, and other development activities
- Chair provides regular (quarterly +) reports to the President and EC
- Advises the BoD on the fiscal policies of ICA
- Chair reports to each meeting of BoD
Conference Planning Committee
This annual committee includes the President-Elect, Division and Interest Group representatives, and other members appointed by the President-Elect.
- Meets at preceding annual ICA conference to begin planning process
- Plans the conference scientific program
- Oversees the paper selection process
- Prepares the conference program, with Executive Director and ICA staff
Membership and Internationalization Committee
Chair, Executive Director, plus three or four members who reflect the diversity of ICA's membership. Members serve three-year terms, with staggered terms.
- Works with ICA Central Office to plan and implement membership recruitment
- Makes recommendations to President and BoD for increasing member benefits
- Reports in writing to BoD at the annual ICA conference on membership, recruitment and activities (Chair; deadline: 1 May)
- Attends Board meeting at annual ICA conference as required (Chair) Work with Internationalization Task Force to increase access to ICA by non-US members.
- Recommends policy about the internationalization of ICA, including monitoring the needs of ICA's international constituency
- Along with the Membership Committee, recommends and monitors policies and practices that meet the needs of non-US members of ICA
- Reports in writing to the BoD on internationalization policy and activity (Chair; deadline: 1 May)
- Attends the BoD meeting at the annual ICA conference as required (Chair)
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Chair plus up to six members: This annual committee and its chairs are appointed by President-Elect and assume office at the end of the annual ICA conference. Actively recruits and recommends to BoD at least two candidates for the following positions:
- President-Elect Select
- Regional Board Members-at-Large as required by vacating members
- Student/Early-Career Board Members (two, with staggered terms)
Chair plus two members: Each ICA President appoints one member to a three-year term; in the third year, the member serves as chair.
- Oversees ICA journals and editorial policy
- Monitors and updates the Publications Manual and distributes it to ICA journal editors
Student and Early-Career Advisory Committee
The two current Student/Early-Career Members of BoD, normally serving as Co-Chairs, and up to five student and non-student members. Two-year staggered terms.
- Serves the needs and interests of student/early-career and assists in crafting and disseminating student/early-career agenda
- Recommends and promotes policy and activities to enhance student/early-career involvement in ICA
- Craft a clear role for graduate student and early-career scholar members of ICA Board of Directors.
- Reports in writing to the BoD on student/early-career policy and activity (Chair(s); deadline: 1 May)
- Attends the BoD meeting at the annual ICA conference (Chairs)
About Awards Committees
Three separate nominating bodies evaluate the ICA awards:
- The B. Aubrey Fisher Mentorship Award Committee is comprised of a chair, normally an ICA Board Member-at-Large, and up to four members appointed by the incumbent ICA President. The President makes an effort to include a recent mentorship award winner. Committee members serve staggered two-year terms. ICA's Executive Director compiles the information on each nominee, distributes the information to the committee for deliberation, and receives a report from the committee chair. The report names the successful candidate, if any. The Executive Director forwards the report to the ICA Board of Directors for final approval.
- A committee of ICA Fellows selects the ICA Fellows Book Award. The Fellows select one of its members to chair the book selection process and a committee of Fellows to review nominated books. The committee chair submits a report to the ICA Executive Director for inclusion in materials to be presented to the ICA Board of Directors for final approval.
- The Research Awards Committee, comprised of a chair and the chairs of six awards committees, gives the remaining six awards: the Steven H. Chaffee Career Productivity Award, the Outstanding Book Award, the Applied Research Program Award, the Outstanding Article Award, and the Young Scholar Award.
- The James W. Carey Urban Communication Grant, with a committee comprising three members of ICA and three members of the Urban Studies Association. The operation of this committee is yet to be finalized.
The incumbent ICA President appoints all committee members in consultation with the chair of the Research Awards Committee. Recommendations for committee service are sought from ICA Fellows, division and special interest group officers, and the Executive Committee. Members of the awards committees are chosen to reflect the diversity of the ICA membership, varying particularly across divisional/interest group membership but also across other types of diversity, such as nationality, regional identification, gender, and ethnicity. Each of the six awards committees includes one individual nominated by the ICA Fellows, a chair, and three general members. One of the general members will be the previous year's winner. Two members of each subcommittee are held over from the previous year's committee to ensure continuity. Service on the committee is for a two-year term. The various committees submit their recommendations to the Research Awards Committee Chair, who submits a final report to the ICA Executive Director, who then forwards it to the ICA Board of Directors for final approval.
The awards committees are tasked as follows: Organize and oversee the evaluation of nominees for ICA's research awards, solicit nominees, create evaluation committees (according to by-laws), evaluate nominees and recommend award winners. The committee organizes and oversees evaluation of nominees. The Chair produces a Call for Nominations, including deadline dates and selection criteria for each award, in the July-August ICA Newsletter and web site (assisted by the Executive Director; deadline is 15 June). The Chair and Committee produce a written report to the Board of Directors recommending award winners or the reasons for not recommending winners (deadline is 1 May). Committees actively search for nominees during the call process (assisted by division and interest group chairs, who recommend nominees according to the published selection criteria and recommend recipients (or give reasons for not recommending a recipient) to the Chair.
The awards committees may solicit nominations through procedures they may determine, but at a minimum they will include timely announcement in the ICA Newsletter and in all appropriate and related media. Self-nominations are welcome, as are nominations by members of the awards committees. However, no ICA member who makes a nomination or who is nominated for an award can serve on the committee judging the nomination.
About Task Forces
Task Force on Regional Conferences
This task force serves as an advisory board to those who either consider or have already decided to do a regional conference.
Task Force on Conference Paper/Panel Review Process
Task force on review process for the annual conference paper/paper competitive submissions.