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Prague 2018 - Registration Prices
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Conference Registration Pricing

ICA conference pricing, like membership dues, is assessed according to a tier system. Residents in B-tier countries pay 75% of the A-tier price and residents of C-tier countries pay 50% of the A-tier price. Click here to determine your country tier.

Save on your conference registration - Join ICA today! If you are not currently a member, ICA highly recommends joining before registering for conference to take advantage of reduced member conference prices. The total cost of membership plus the discounted member conference rate is more affordable than the nonmember rate. To join ICA, click here.

The ICA membership year runs from 1 October to 30 September annually. ICA welcomes new members to join throughout the year. New members joining mid membership year receive full membership benefits upon enrollment, including online access to all previously published ICA journals. Dues are not pro-rated based on the date joined.


CONFERENCE REGISTRATION FEES ($USD)

EARLY REGISTRATION PRICE

Received by
16:00 UTC on 30 April
(+ 21% VAT)

STANDARD/ON-SITE REGISTRATION PRICE

Received on or after
16:00 UTC 30 April
(+21% VAT)

LOCATION: Prague, Czech Republic TIER A TIER B TIER C TIER A TIER B TIER C
ICA Regular Members

$300
($363 inc. VAT)

$225
($272.25 inc. VAT)
$150
($181.50 inc. VAT)
$450
($544.50 inc. VAT)
$338
($408.98 inc. VAT)
$225
($272.25 inc. VAT)
ICA Employment Exception Members $225
($272.25 inc. VAT)
$169
($204.49 inc. VAT)
$113
($136.73 inc. VAT)
$338
($408.98 inv. VAT)
$253
($306.13 inc. VAT)
$169
(204.49 inc. VAT)
ICA Student Members $165
($199.65 inc. VAT)
$124
($150.04 inc. VAT)
$83
($100.43 inc. VAT)
$248
($300.08 inc. VAT)
$186
($225.06 inc. VAT)
$124
($150.04 inc. VAT)
ICA Emeritus Members $135
($163.35 inc. VAT)
$101
($122.21 inc. VAT)
$68
($82.28 inc. VAT)
$203
(245.63 inc. VAT)
$152
($183.92 inc. VAT)
$101
($122.21 inc. VAT)
Accompanying Person*

$165
($199.65 inc. VAT)

$124
($150.04 inc. VAT)
$83
($100.43 inc. VAT)
$248
($300.08 inc. VAT)
$186
($225.06 inc. VAT)
$124
($150.04 inc. VAT)
Non-Members $600 ($726 USD inc. VAT) $675 ($816.75 USD inc. VAT)
Life & Sustaining Members  n/a -- fee included with membership

* The Accompanying Persons’ registration does not allow access to any of the scientific sessions. It is exclusively intended for non-member guests of conference registrants to gain access to ICA sponsored social events (e.g. Welcome Reception).



Registration and Pricing Information

How to Register: To register for the Annual Conference:

  1. Renew or Join ICA to take advantage of member discounts on conference rates (see conference registration pricing for additional detail).
  2. Click here to register online

Important Registration Dates & Deadlines:

  • Early Registration (17 January – 16:00 UTC on 30 April): Early registration begins on 17 January 2018 and will close at 16:00 UTC on 30 April 2018.
  • Bank Wire Payments (Must be initiated by 15 April & payment received by 16:00 UTC on 30 April) - The registation form and a receipt showing the wire transfer has been initiated is due by 15 April, 2018, see below for additional detail.
  • Refunds/Cancellations (16:00 UTC on 30 April 2018): No refunds will be issued after 16:00 UTC on 30 April 2018. See below for additional detail.
  • Standard Rate/Online Registration (16:01 UTC 30 April – 16:00 UTC 4 May): Online registration at the Standard/On site Rate will be available until 16:00 UTC on 4 May, 2018, following that registration will only be available in person on site.
  • On Site Registration (24-28 May 2018): On-site registration will be available, hours will be posted.

Payment Policy:

  • Online Registration: Payment is required during the online registration process via credit card.
  • Payment forms: 

o   We accept Mastercard, Visa, American Express, and Discover.

o   Bank Wire: Bank wired payments initiatied by 15 April will also be accepted for Early Registration. A US$25 fee will apply for bank wire payments. Bank wire payments are not accepted through online registration. To register using bank wire for payment, please contact Kristine Rosa at membership@icahdq.org. You will be required to complete a paper registration form. To be eligible to pay by bank wire, the registation form and a receipt showing the wire transfer has been initiated is due by 15 April, 2018. Payment must be received by 16:00 UTC on 30 April. 

o   We do not accept cash or checks online or on site.

  • All Registration fees are subject to 21% Czech Value Added Tax (VAT) according to article §10b of Act No. 235/2004 Coll. A Value Added Tax (VAT) is required by the laws and regulations of the European Union (EU) and its member states. They establish that VAT must be paid on the fees in the country where the meeting is held.

Cancellations & Refunds: ICA will process refunds for conference registration on or before 16:00 UTC on 30 April 2018. Refunds will be made in the form of the original payment and are subject to the cancellation fee. No refunds will be issued after 16:00 UTC on 30 April 2018All transactions made after that time or no-shows to the Annual conference are ineligible for a refund.

Conference Registration Cancellation Fees

Refunds will be made in the form of the original payment and are subject to the cancellation fee, US$50 for Tier A, US$37.50 for Tier B, and US$25 for Tier C.

* Medical Conditions & Emergencies: Cancellations for medical reasons will be considered, and may be eligible for a full refund, at the discretion of ICA.  Written verification from a doctor will be required to be eligible for a refund.

If you have any questions regarding refunds, please contact membership@icahdq.org


Frequently Asked Questions: Czech VAT

Why am I paying a VAT on the Meeting Registration Fee?

You are paying a Value Added Tax (VAT) on the registration fee because it is required by the laws and regulations of the EU and its member states. They establish that VAT must be paid on the fees in the country where the meeting is held. 

Can the VAT be recovered?

Possibly. Only companies from the European Union and from Switzerland, Norway and Macedonia can claim back the Czech VAT. To recover the VAT you must provide the details of your company - name, address, VAT number or Tax ID - for all expense invoices and submit all original documentation to your company for its processing.

Pay attention that the VAT refund on certain expenses like travel expenses, accommodation, meals or goods and services for personal consumption are not accepted by the Czech Tax Administration. 

What process should companies follow to recover the VAT?

a.     EU Companies: EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the Czech VAT. There are also minimum VAT amounts that must be met.

For the refund applications for one to three quarters by an EU company the minimum amount is €400. If the refund application relates to a refund period of a calendar year or the remainder of a calendar year, the amount of VAT may not be less than €50. For conversion of EURO currency into the CZK currency it must be used the exchange rate mentioned by the Czech National Bank for the first working day in January of the year for which the application is submittedPlease note that these amounts refer to ALL the VAT from the expenses incurred FROM ALL ITS EMPLOYEES in the Czech Republic for this meeting and any other business-related VAT incurred in the Czech Republic.

b.     Non-European Companies: The Non-European companies must send the VAT refund application directly to Finanční úřad pro Prahu 1 (Local Tax Office for Prague 1) at the address below and make sure their application is received at the latest by 30 June of the following year.  There are also minimum VAT amounts that must be met.

Finanční úřad pro hlavní město Praha
Územní pracoviště pro Prahu 1
Štěpánská 28
112 33, Praha 1
Czech Republic

Tel: +420 224 041 111
Fax: +420 224 043 198
e-mail: podatelna2001@fs.mfcr.cz







The VAT refund must be at least CZK 7,000, unless the refund period is the calendar year or the last period of the calendar year. The refund for these refund periods must be at least CZK 1,000. Please note that these amounts refer to ALL the VAT from the expenses incurred FROM ALL ITS EMPLOYEES in the Czech Republic for this meeting and any other business-related VAT incurred in the Czech Republic.

You can find here the form that must be completed and presented with the application.

The application for VAT refund must be supported by the relevant invoices and a Certification that the applicant is a taxable person registered for VAT or similar taxes issued by the tax authority from the country of his establishment.

Contact

International Communication Association
1500 21st Street, NW
Washington, DC 20036 USA

Phone: (202) 955-1444

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