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INTERNATIONAL COMMUNICATION ASSOCIATION
COMMUNICATION LAW AND POLICY DIVISION
2014 BUSINESS MEETING
25 May, Seattle Sheraton Hotel, Seattle, USA.
Notes: Seamus Simpson (SS)
Chair: Laura Stein (LS)
LS opened the meeting by welcoming Katharine Sarikakis (U of Vienna) as the incoming elected Vice-Chair of the Division. LS noted that Seamus Simpson (U of Salford) would take over as Chair of the Division after the Seattle conference. SS thanked LS for her service to the Division over the last four years.
Report of ICA Board of Directors’ meeting.
LS noted that ICA had approved the creation of a new category of membership: ‘employment exception’. This category of member will be either part-time or non-permanent at their institution
LS reported on preparations for the next ICA conference to be held in Puerto Rico 21-25 May 2015. The theme of the conference is ‘Communication Across the Lifespan’. She noted that there will be two hotels next year with a shuttle bus going between each. Division sessions will not be confined to a single room as was the case this year for the most part. LS noted that pre-conference proposals need to be submitted by 1 Sept 2014.
LS noted future ICA conference locations:
2016 Fukuoka Japan
2017 San Diego
LS noted that the ICA has assembled a task force to examine the future structure of ICA conferences post 2019. A particular concern was the future size of the conference based on the falling acceptance rate for papers which this year was on average 36%. This makes ICA one of the more difficult conferences to have work accepted for. There is a debate about increasing the size of the conference to convention centre proportions, to allow the acceptance rate to rise. This will be ongoing though will not impact on any conference before 2020.
At this point in the meeting Michael Haley, ICA Director, entered the meeting to brief attendees on the Puerto Rico conference. He reiterated the points above made by LS and noted that next year’s conference promises to be a totally different setting to previously held events.
LS noted that ICA was to create a Communication Director Advisory Task Force whose role it would be to explore ways in which JP’s role might be enhanced and more generally how ICA might better promote itself.
LS noted that Environmental Communication had acquired full Division status within ICA. She also noted the creation of a new Sports Communication interest group.
LS noted the ICA regional conference this year takes place at QUT, Brisbane, Australia.
LS noted that ICA wished to appoint student representatives from each division. She put out a call to members for a volunteer to undertake this role.
LS noted that ICA had established a taskforce on diversity in the leadership of ICA. LS noted that as many as 40% of ICA Board members now come from outside the US which raised the question of whether at large members are still needed. However, most ICA Board members are from Western/economically developed countries. There is a concern to increase representation in the Association more generally from central and Latin America and East Asia. LS asked division members to consider volunteering to be a Division international representative to work with other designated division reps.
LS noted that ICA had established a task force on affiliated journals. The ICA Board will establish guidance for journals that wish to apply for affiliate status. These will be a non English language journals listed on the ICA website. Though affiliated, they will be independently published.
ICA Communications Director’s Briefing
JP Gutierrez, ICA Communication Director, next addressed the meeting. JP appealed to members to contact him about any aspect of their work which ICA might publicise. ICA also intended to produce a series of briefing packets on key issues, as well as expert lists. Members could contact him about appearing on the latter. JP noted that media training had been a topic of this year’s conference, something which might be offered again in the future. Generally, JP appealed to members to contact him with key current issues which they felt might be usefully published in various forms to a wider external audience: email firstname.lastname@example.org .
Report on CLAP Acceptance Rates for the 2014 Conference
LS provided a brief statistical report on year’s Seattle conference. Report on CL&P acceptance rates/stats.
The CLP division has 287 members, down from 289 members this time in 2013.
2600 people registered for ICA2014, making it the second largest conference in ICA history. 10 panel submissions and 93 individual paper submissions were made to the 2014 annual conference. 73 of the 93 individual submissions were full papers; 20 were short position papers submitted to the extended session, which was conceptualized as an extended and interactive discussion on the conference theme, “communication law/policy and the good life.” The acceptance rate for 2014 conference was 30% for panel submissions, 50% for the extended session position papers, and 53% for individual papers. Three of the 10 panels submitted were accepted, with a preference given to panels with international participants. 5 slots were dedicated to panels, and 6 to individual papers, plus the interactive poster session. 10 student papers were accepted in the conference program.
A Breakdown in terms of national affiliation is below:
1st Authors of individual papers
US affiliated- 29
Non-US affiliated- 10 (5 Western Europe, 3 East Asia, and 2 Australia)
Extended session position papers
US affiliated- 9
East Asia- 1
Europe- 1 (moderator)
Canada- 1 (moderator)
US affiliated- 5
US affiliated- 6
Non US affiliated- 9 (2 Western Europe, 1 Eastern Europe, 1 Brazil, 1 Australia, 1 South Asia, 1 East Asia & 2 Canada).
An email call for reviewers was put out to all members of the division. We had 68 conference reviewers, 37 male and 31 female. Of these, 48 were from North America (US/Canada), 12 from Europe (including Israel), and 8 from Asia/Australia.
LS noted that the Sandra Braman (U of Wisconsin, Milwaukee) had been awarded an ICA Fellowship. LS congratulated Sandra on receiving this prestigious award which is a fine reflection of her service to the Association and the international academic community more generally over many years.
LS asked attendees to consider nominating other Division members to be ICA Fellows in the future. S
Other ICA Fellows who are members of CLAP are:
Jay Blumler, U of Leeds
Patrice Buzzanell, Purdue U
Mary Anne Fitzpatrick, U of South Carolina
Cindy Gallois, U of Queensland
Cees Hamelink, U of Amsterdam
Sonia Livingstone, London School of Economics
Joshua Meyrowitz, U of New Hampshire - this year receiving the fellows book award
Barbie Zelizer, U of Pennsylvania
Selection Criteria: Fellow status in the INTERNATIONAL COMMUNICATION ASSOCIATION is primarily a recognition of distinguished scholarly contributions to the broad field of communication. The primary consideration for nomination to Fellow status is a documented record of scholarly achievement.
Secondary consideration is given to such criteria as service to the INTERNATIONAL COMMUNICATION ASSOCIATION and socially or professionally significant service to other publics such as business, government, education, etc. ??
Nomination Procedures: The nomination period will begin at least six months prior to the date of ICA's Annual Conference, and will end four months prior to the Annual Conference. During this time, ICA members are invited to submit their nominations to the Fellow Nominating Committee (FNC). Any member of the Association or any collective group of members may submit nominations.
- A nominee must be an ICA member
- Nominations should be submitted formally by letter in a word formatted document (i.e., not scanned). A typical nomination letter details the reasons that the candidate should be elected ICA Fellow. It should include a copy of the nominee's curriculum vitae, at least two (but not more than four) additional letters of recommendation from leading scholars in the field, and any other materials that help demonstrate significant scholarly contributions to the field of communication and/or the International Communication Association.
- Submitters are asked to submit all nomination word documents in a single PDF file
Nominations and supporting documents must be received by the Chair of the FNC at least four months prior to the date of the Annual Conference at which election is proposed.??
Send Nominations to:
Jennifer Le ?ICA ?1500 21st Street, NW ?Washington, DC 20036 ?USA ?email@example.com
Use of the extended session
There was some discussion of the above for future conferences. LS noted that there were a number of different formats possible. After discussion and a vote, it was decided to retain the extended session for the Puerto Rico conference in the same format as employed at Seattle. There followed a discussion of a possible theme for the 2015 extended session. Some concern was expressed about the suitability of the theme to CLAP and how it might be interpreted. There was also some discussion of the role of the moderator. LS noted that it was not necessarily the moderator’s job to ‘stitch’ the session together.
There was a suggestion that an international comparative perspective might be useful to promote for responses to the theme as this year’s session was comprised mostly of contributions from N American scholars.
Some suggested themes were:
Law, policy and cultural democracy.
Alternative perceptions of speech in society.
Changes in international norms of free expression.
An international comparison of the right to be forgotten.
Issues of communications safety and security for the different generations.
Connecting CLAP with the life cycle. At which points in life do CLAP issues connect to the individual/group? What are these, how are they manifest and what are their implications? Are there international comparative differences here? If so, what key factors determine difference and what can we learn from this?
C Edwin Baker Award
LS briefed attendees on this year’s award. The award is administered separately from the ICA calendar and is jointly run with the Philosophy, Theory and Critique division. LS congratulated this year’s winner was Yuzhei Zhao (Simon Fraser U, Canada).
LS noted that the timetable for nominations was very tight – nominations were required by 31 July 2014. A committee to judge the award had to be assembled by 31 August with a decision to be taken on the winner by end of September. Like last year, the nominated winner of the award is invited to submit a panel proposal for the ICA conference. LS asked people to submit nominations asap. Past distinguished winners were Dan Hallin, James Curran and Bob McChesney.
LS asked colleagues to consider nominating outstanding academics who had made a major contribution to the study of media, markets and democracy for the 2015 award.
ICA2014 CLAP Top Papers
LS congratulated Doug Allen (Annenberg School for Communication, U of Penn.) recipient of the top student paper award for his paper Defining a Journalist: Freedom of the Press in the Age of the Citizen Journalist,
LS congratulated Sandy Tsai and Johannes Bauer (Michigan State University), recipients of the top Faculty paper award for their paper Effects of Public Policy on the Quality of Broadband Services: A Comparative Analysis of Internet Download Speeds,
LS made a call to attendees to submit material to the Division website. This could include calls for papers for conferences workshops etc, job adverts, news of research grants and publishing opportunities e.g. calls for papers for journal special issues and edited collections. There was some discussion of the Division email distribution list. Currently, it is not possible for members to send emails to the list without going through the Division Vice-Chair. A suggestion was made at a division list-serv might be created. There was some discussion of this and it was decided to monitor the demand for this in the forthcoming year.
- Sandra Braman highlighted latest developments in the MIT Information Policy Book Series which she edits
- Seamus Simpson flagged up the current CFP for the Challenging Media Landscapes Conference at the U of Salford, UK, 17-18 November 2014.
ICA CLAP DIVISON ANNUAL MEETING - 2013
20 JUNE 2013, HILTON METROPOLE HOTEL, LONDON
Meeting Chair : Laura Stein (Division Chair)
Notes: Seamus Simpson (Division Vice-Chair)
In attendance: Werner Meier, Laura Stein (LS), Seamus Simpson (SS), Balazs Bodo, Kathy Olson, Minjeong Kim, Nadine Kozak, Arne Hintz, Stefania Milan, Leslie Shade, Christopher Ali, Nora Draper, John Laprise, Sandra Braman, Daniele Cornedo, Dale Herbeck, Manuel Puppis, Amit Schejter, Peng Hwa Ang, Yong Tang, Sharon Strover, Des Freedman, Jinghong Xu, Efrat Daskal.
1.The meeting opened with a short address from Michael Haley. MH briefed the meeting on next year’s conference in Seattle and gave details of future conference venues. The Seattle conference general theme is ‘Communication and the Good Life’. Information on call for papers and submission deadlines was given out. It was noted that pre-conference capacity was limited due the University of Washington still being in session at the time of the conference. There were also plans to introduce network and exchange sessions which would not be part of the official programme. MH also urged attendees to fill in the London evaluation questionnaire. MH asked in particular for views on the earlier starts to the day. Seattle has the same capacity as the Phoenix conference. MH noted that for London there had been a record breaking 2900 registrations with more than 4000 submission to be part of ICA 2013 having been submitted.
2. The meeting continued with a briefing from LS on the ICA Board of Directors Meeting held in London on 18 June. As noted above, London beat all previous submission and attendance records. Whilst a positive thing on the whole, this posed a question about the future of the conference. Was the popularity of London as a tourist destination a factor or was ICA growing in a direction that might mean it joining the ‘next level’ of conferences, size wise?
LS noted that ICA was introducing a new category of member: ‘employment exception’ – essentially a reduced rate for non Faculty members (75% of the full conference rate). This category of member would still have to pay the full conference registration fee.
LS noted that a number of new ICA Fellows had been elected this year (the non US Fellows and one woman). There is a debate currently in ICA about the potential and desirability of increasing the number of ICA Fellows, with particular focus on the number of non US and women Fellows. Given due process, a number of recommendations for change will go to the existing ICA Fellow cadre for their approval.
LS noted that by 2018 all ICA journals would move to online format by 2018, the exception begin the ICA Communications Yearbook. Readers will be given the option of requesting a hard copy version for a higher membership fee. The move to online opens up the possibility to introduce innovation and flexibility in journal format though this would be left up to the discretion of the journal editorial committees. A key issue is the securing of good quality reviewers for journal submissions. A committee is to be established to explore IPR and journal format matters. LS put out a request for volunteers to be on that committee. There is a view that more non US submissions to ICA journals are required. The issue of online discussion fora in journals was raised.
LS noted that the BoD meeting also discussed the internationalisation efforts of ICA. There was some discussion of the international make up of the Board but no changes were proposed. The awards committees comprised 60% non US membership with a large number of non US Chairs). LS noted that ICA had hired a communications director with a profile raising remit for members. A range of awareness raising services for ICA members’ research can be offered without the ‘ICA badge’ – the research needs to be newsworthy. Whilst such services might be available within larger universities, smaller organisations faced more constraints in offering them.
LS reported the appointment of new editors for the journals Communication, Culture and Critique and Computer Mediated Communication.
The BoD meeting also discussed the issue of academic plagiarism in submission to ICA journals. It has been agreed that guidance will be issued to all journal editors and plagiarism detection software will be provided. A pilot in respect of the introduction of the latter will be proceeded by full introduction of the system. There was some discussion of how to secure more journal article reviewers. There is a proposal to offer frequent reviewers the possibility to take a place on the editorial board of the journal in question. It has also been proposed to increase the term of office of journal editors and editorial board members. There is also a move within the ICA to create associate editors of journals. LS reported that whilst this might be a positive move, there was also a consideration of the process that might be required to create these editorships – specifically should it be done on a more formal basis?
LS reported that the BoD discussed the number of regional ICA meetings that had been held during the past year and also provide details on the locations for forthcoming ICA conferences: Seattle 2014, Puerto Rico 2015; Japan 2016; San Diego 2017; 2018 Prague; 2019 Washington D.C..
LS reported that ICA had signed the San Francisco Declaration (a declaration against the use of citation metrics for the evaluation of research quality). Sharon Strover noted that, given ICA holds a number of journals and has interest in promoting them as high quality citation platforms, the Association needs to ensure that it takes an appropriate approach in line with the parameters of the SFD, now that it is a signatory.
LS turned to CLAP specific matters. She noted a 36% acceptance rate for submissions to ICA CLAP 2013. She noted that a balance had to be struck between a number of factors: number of panel sessions, number of individual paper sessions, international submissions; inclusion of research students. LS noted that international submitters were favoured in panel sessions proposals since the latter comprised a small percentage of individual paper submitters.
LS noted that she had supplied to ICA a report on the composition of submission to ICA CLAP according to a number of criteria. LS noted that the reviewing process was pressured due to the large number of submissions and the narrower reviewing window due to the US East Coast hurricane. LS noted that she and the SS had expanded the reviewer pool and had ensured that no one was asked to review more than 4 papers.
LS noted that a call to be a reviewer for ICA 2014 would be forthcoming soon and urged all attendees to offer their services, if possible.
LS provided details of ICA CLAP sponsorship of regional conferences through 2012-13, as well as ICA2013 pre-conferences.
LS raised the issue of the rate of international acceptances. It might be interesting to consider the extent to which the criteria rewires were asked to rate a paper on had an influence on the success rate of non US submissions. From this, might the assessment criteria need to be altered? LS asked for volunteers to analysis division data to help us consider whether any changes of approach would be appropriate.
LS raised the issue of continuation of the extended session format. She outlined the format followed in ICA CLAP this year and noted a number of alternatives employed by other divisions. There was some discussion of these. The meeting concluded that the division should include an extended session next year more or less in the same format that had been employed at ICA 2013 (the use of two respondents was considered to be particularly useful). SS made a call for potential themes for the extended session. A suggestion in line with the overall conference theme was ‘public interest/public good policy for the communications ‘good life’.
LS raised the Edwin C Baker award, the administration of which will fall to the division this year. The award process commences soon with nominations needed by 31 July. LS asked attendees to consider potential nominees. Appropriate candidates are those who have made a major contribution to work on media markets and democracy, have a strong profile and have developed a coherent programme of work (though in exceptional cases, a single major contribution could be considered). LS noted that it was not necessary to tell the academic whom you wished to nominate that you were so doing but that it was good practice to do so. ICA CLAP also accepts self-nominations for the award.
LS proceeded to award the division top papers for ICA CLAP 2013.
Individual Award: Nora Draper (U of Pennsylvania) 'The New Reputation Custodians: Repositioning Individuals as the Guardians of their Online Reputation'.
Faculty Paper Award (a 3-way tie):
Katharine Sarikakis and Joan Ramon Rodriguez-Amat (U of Vienna) 'Laundering Policies: The Case of the Ley Sinde in Spain'
Lee Edwards, Bethany Klein, David Less, Giles Moss and Fiona Philip (ICS, University of Leeds) 'Justifying Copyright: Discourse, Legitimation and Critique'
Yana Breindl (Georg-August Universitaet, Goettingen) 'Discourse Networks on State Mandated Access Blocking in France and Germany'
The meeting congratulated all the category winners
LS noted that the division needed to undertake an election this year for division Vice-Chair. LS provided some context on the job and called for nominations. ICA will coordinate the election process.
SS called for content for the CLAP website.
LS highlighted the Comm Law and Policy Division Reception at ICA London 2013. She thanked the Donald McGannon Communication Research Center and Penn State University Institute of Information Policy, home of the Journal of Information Policy for their generous sponsorship of the event.
Amit Schejter highlighted to attendees a call for papers for the forthcoming Penn State Institute of Information Policy workshops on media advocacy in the communications field.
2012 Communication Law and Policy Business Meeting Minutes
In attendance 23, including chair and vice-chair
- Peter Humphreys introduced the officers. He explained the job of chair and vice-chair, and announced that the new vice-chair is Seamus Simpson.
- The 2011 minutes were approved.
- Annual Report- Peter Humphreys noted that the annual report talks about papers, prizes, awards, and conference fee waivers. The top student paper award winner was announced.
- Ed Baker Prize- the Chair announced that Robert W. McChesney won this year’s prize. He solicited nominations for next year. He noted that the extended session based round Baker’s work went well.
- Division web page- Laura Stein went over the content of the division’s new web page at the ICA website. People suggested that we put conference calls on the page. Another person suggested that we put our members bios on the website. A poll of members showed that nobody was aware of the website. It was decided that an email blast should alert members to its existence.
- Internationalization- The Chair noted that the ICA has discussed ways to raise international membership and conference attendance. Two proposals floated were rotating the conference every other year outside the US and changing the date of the conference to June. However, Michael Haley wants the ability to get the best deals. US hotel arrangements are often easier to handle, and the room deals are better. It was suggested that we publish the rubric for reviews in the call. There was a discussion about how to review international work. Should we specify some slots for international presentations. It was decided we would look at past data on international submissions.
- Report on the ICA Board of Directors Meeting on May 24. The chair talked about a proposal to move awards to the division level. He also mentioned the new international officer role and activities. The officer will receive information to publicize on research, books, etc. He discussed the possibility of a mid-year officer’s meeting, and discussions about plagiarism policies for journals. ICA is in good financial health.
- Feedback on Phoenix conference for next conference planning session. Feedback received from section members covered the lack of informal meeting space, the need for amplification in some of the rooms, or possibly numbering the rooms, the difficulty of figuring out rooms on the mobile phone app, the inadequate map on the mobile app. People liked the mobile app, found it easy to use. It had a good search function, but hard to remember the color-coding for the different sections. Wifi didn’t work in some rooms. The hashtag system was cumbersome. We need to indicate extended sessions in the submission process. Members expressed an interest in organizing and CLP preconference.
- Extended session- a couple people felt the papers were to short, and if you miss the papers you couldn’t join in the discussion. Others liked the short form but suggested that either the papers have a more clear structure, or they be published in advance online to that they could be read before coming to the session.
- Next year’s conference- Michael Haley announced the conference would take place between June 17-23 with the theme of “challenging communication research.” The idea is we do research that ‘s challenging and challenge the research being done. Hilton Metropole near Hyde Park is the venue. The hotel logistics are tricky. ICA also expects a lot of submissions, but the same number of slots. Divisions must consider how to incorporate more, or have higher rejection rates. Could have more high density sessions. Preconference proposals need to be in by Sept 1. Prefoncerences will be held June 17. Hilton rate in 115 British pounds per night, or about 170 US dollars. Many rooms have 2 beds. It is a 4 block walk from Paddington station. While there were many political objections to Arizona, 2200 people attended and many of the objections were incorporated in the program. Next year the conference is in London, then Seattle.
- Other- people suggested we could hold a pre-conference offsite if necessary, at Westminster University (Salvatore Scifo suggested). Strover suggested that we flag top papers on the program. Dmitry Epstein suggested we start a member mailing list.
2011 Communication Law and Policy Business Meeting Minutes
5/27/2011, 3:30 p.m.
In attendance: 22 + chair and vice-chair = 24
1. Introduced the officers.
2. Approved the 2010 Business Meeting Minutes. All approved.
3. Peter Humphreys reviews highlights of the annual report for this year, this year we had a 38% increase in submissions, membership and conference sizes are increasing. Acceptance rate of papers has fallen, to 38%. We included 5 papers per session. 3 panels submitted, one was virtual. ICA requires sections talk about internationalization in the annual report. 1/3 of papers submitted had authors outside the US, and 17 accepted.
Top student paper was Christopher Seaman, from UCSB.
4. Report on the Board of Directors’ meeting- the college of fellows of the organization has 4,000 members, and a college of fellows of 60. Could think about nominating people. Think of people to nominate, and int’l and gender diversity. To be accepted it helps to have a couple of nominators. Virtual session, we had 110 papers in 10 sessions organized by all the divisions. ICA wants to promote more regional conferences, and two upcoming ones were announced. Divisions can also organization their own regional activities, including Vienna conference. ICA is organizing regional receptions. Also looking for regional ambassadors in different regions for the association. Cut the budget for translating abstracts, will fund an international communication director. Media director is to increase our presence period, in terms of ICA scholar research. Person will be web based, using ICA website for place to figure things out. ICA has a policy on political engagement, and a report exists, may get involved in things that ICA has an interest in. ICA has a proposed policy for fair use that people can comment on. Jan/Feb board meeting of ICA to discuss 2016 conference site selection for conference, choice is between Japan and Australia, Shanghai won’t work because of Net issues and needs to have virtual conference. There was concern about radiation levels in Japan, and ICA had already been to Australia. Phoenix-London-Seattle-Puerto Rico- then either Japan or Australia. Encouraged some int’l component on every panel, and offices might do some sort of int’l audit. Debate over limiting the number of paper submissions to 5 where you are the first author, which was accepted. Submit the 2 top papers from this area that fit the conference theme. Want more participation by senior scholars for mentoring, speed dating.
Michael Haley talked about the Phoenix conference. Need to add division specifics to call if you want something. Phoenix Sheraton is hosting, $115 per night. Opening reception will be outside. Phoenix is hub for US Airways and Southwest. Phoenix has a new light rail system. Communication and Community is the theme. Will do one three how session at Phoenix, will do any way you want. Preconference ideas are due by Sept 1. Or have a Monday afternoon post conference workshop. 700-800 participants per day attended the virtual conference. Needs to be multi-lingual, but could be based anywhere in the world. Will do 2 regional conferences a year. Don’t need permission to co-sponsor something through a division.
How to improve virtual conference? SMS with links to papers in a mobile format. Some people had trouble logging in.
Creative ways to accomplish poster session goals?
Any special formats for this division? Stein suggested using the FLOW model of several 5 minute presentations around a topic and a long discussion. Someone else suggested we might start with online debate and agree on a few questions in advance. Could start with an online version. To create opportunities for heightened degree of participation. Or something on teaching and learning- Braman. Could also consider a joint session with CAT, might want to link content and infrastructure, could approach CAT. Someone else said let’s stay within our division first, could be subsumed by CAT, also a much wider range of topics. Bauer- why not post questions in advance, and collectively produce something, a document to answer these questions, have a rapporteur.
Think about vice chair candidate position.
Sandra Braman is editing a book series from MIT press on information, communication and culture. Unclear how long the series will last. Looking for monographs.
Thanks to Steve McDowell at FSU for co-sponsoring a reception.