BY-LAWS for the ICA Environmental Communication Division (Voted on Fall 2012, passed as of Oct. 15, 2012)
ARTICLE I. NAME
The name of this organization is the Environmental Communication Interest Group or Division as specified in the Bylaws of the International Communication Association.
ARTICLE II. PURPOSE
Section 1. Environmental Communication in ICA aims to advance research on the interplay of the environment with any level of communication and in any setting. Research on health, risk, and science communication issues related to the environment are especially germane. The organization welcomes work from any perspective (including critical, cultural, ethnic/minority, feminist, activist) employing any research method motivated by sound research questions about environmental communication.
Section 2. The organization seeks to foster a relationship with other scholarly environmental communication associations to forge global ties among academics and practitioners of environmental communication to increase research, education, funding, and publication opportunities.
Section 3. Environmental Communication is also a vehicle for advancing the greening of ICA in the areas of scholarship, education and operations. It will help communication scholars improve the environmental performance of their universities, the media, policy-making bodies, public discussions, and other environmental organizations. The organization will support members to promote research on and integrate into their teaching sustainability issues.
ARTICLE III: MEMBERSHIP
Section 1. Membership is open to any member of the association interested in promoting the organization's purposes.
Section 2. The full membership includes all members in good standing with ICA who indicate their wish to be affiliated with the organization on their ICA membership application or renewal, or otherwise advise the International Communication Association.
ARTICLE IV. OFFICERS, NOMINATIONS AND ELECTIONS
Section 1. Officers and Duties
The organization is comprised of three officers, a Chair, Vice Chair, and Secretary and elects a new Vice Chair and Secretary every two years. The Immediate Past Chair serves ex-officio. The Chair presides at the annual meeting of the organization and represents the interest group on the ICA Board of Directors. The Vice Chair coordinates the submission and review of papers and other presentations at the ICA annual conference and becomes the Chair when the preceding chair retires. The Secretary keeps notes of the annual business meeting and other group records. The Immediate Past Chair coordinates the nominations of environmental communication scholars for all awards and serves on the Advisory Committee. The organization will strive to nominate and elect members from Tier 2 and higher countries as officers.
Section 2. Advisory Committee
The past chairs of the organization comprise an Advisory Committee, chaired by the Immediate Past Chair of the interest group. The chair calls meetings whether in person (or not) of the Advisory Committee as needed, presides over meetings, and maintains contact among Advisory Committee members during the year. The Advisory Committee identifies issues of interest to the organization, and puts them before the officers and Members for discussion and advice.
Section 3. Other Positions
The Chair may appoint persons to fill other posts, such as an Editor of the newsletter; a Coordinator, responsible for recruiting new members and for keeping members active; and a Nominations Committee, to solicit candidates for elected and appointed positions from among interested members of the organization.
Section 4. Terms of Office
On alternatings years the organization elects a new Vice Chair and a Secretary each for a term of two years in compliance with ICA Bylaws. Officers may not serve two consecutive terms in office. Terms begin on the last day of the ICA annual conference.
Section 5. Recall and Replacement of Officers
If any elected officer is unable to remain in office for any reason or if at least one-third of the active members sign a petition to the Executive Director of ICA requesting a special election and including nominations for the office in question, the Executive Director will arrange an extraordinary election in accordance with the ICA Bylaws. Any challenged officer(s) may choose to appear on the ballot. The result of the election becomes effective immediately.
ARTICLE V. MEETINGS
Section 1. Egalitarian Decision Making
Members will discuss and vote upon all substantive decisions related to the organizations affairs at the annual meeting. Between annual meetings, officers will make routine administrative decisions on behalf of members.
Section 2. Agenda
The Chair will compose the meeting agenda for the annual ICA conference and include a summary of organization business for the year, a fiscal report, and any other items for discussion or action suggested by other officers, appointed leaders and members. The agenda will be made available to members one week before the meeting. Agenda items requiring action must be identified, discussed, and voted upon by the members.
Section 3. Voting
Voting at the annual meeting occurs by voice vote for items of little controversy among members, and by secret ballot for items under disagreement. Only active interest group members whose ICA and interest group dues are current may vote. On items requiring a ballot, the Secretary and a second officer count and announce the results. A simple majority (one half plus one) of the members present decide results. The secretary retains ballots for one year. In the event of a tie, a second round of voting may be held.
Section 4. Rules
Roberts Rules of Order (Revised) guides the conduct of meetings, as required by the ICA Bylaws.
ARTICLE VI. CHANGES TO BYLAWS
Any member or officer, or a committee appointed by the chair may suggest amendments to the bylaws. Proposed amendments must include a rationale. The Chair receives proposals and asks for review and advice from the Advisory Committee. Proposed amendments next circulate to the full Environmental Communication membership at least 30 days before ICA headquarters issues an official ballot through regular or electronic mail. When possible, proposed amendments will be items for discussion at the annual Environmental Communication Business meeting. Approval of the amendment(s) requires an affirmative vote of two-thirds majority of the ballots. The amendment(s) take effect immediately following the counting of the ballots and announcement to the membership.