ICA Environmental Communication Division Business Meeting
May 27, 2018
Pick your info: bold notes are important for everyone J
(Minutes by Franzisca Weder)
I. Call the Meeting to Order at 5:00pm in Hilton Prague, LL, Madrid
II. ICA Executive Committee member update (2019 conference)
1. Issue of fair use: ICA’s code of best practices in Fair Use: http://www.icahdq.org/page/FairUse (read the code!); or contact the task force: email@example.com; firstname.lastname@example.org
2. Information about Washington/ICA 2019 by Paula Gardner:
· There will be problems with VISAs => immigrant lawyers and “buddies” will help out
· Theme: Communication Beyond Boundaries
· All conference panels will be at Hilton Washington
· Remember: Friday – Tuesday! May 24 – 29th
· Notes to session organizers:
o Teleconference rooms will be available
o Cross-divisional, interdisciplinary work desirable (add to call)
o International panels desirable
o Think about topics like activism, work with NGOs, and relationship to next generation, as well as techn. changes
o Preconference on Thursday – instead, think about post-conferences: main conference has not too many rooms
III. Approval of the Agenda
IV. Approval of Minutes from 2017 meeting
V. Old Business
A. Recruitment of members
· 2018: 211; up from 1998 (2017); note: if we want or money and more panels we need more members - and it’s only 3 $
· Basically, we’re in good shape J
· Most members are members in other divisions; sometimes this is an issue; ICA has grown a lot; however, some divisions are getting smaller/some have increasing numbers; and there are lot more divisions and interest groups
· Note: Spread the word about our wonderful division!
· Special role of IECA people in our division; for them, ICA registration is cheaper (membership price)
· Institutional memberships? = Open discussion in ICA
· There is room for improvement: still, ICA is very US-centric
· We should consider ICA regional conferences! Southern hemisphere; meaning, if someone has a connections to someone => get in touch with the board for regional conferences (mainly Africa would be interesting!)
C. Fundraising effort and acknowledgement of supporters
· Thanks to this year’s supporters: Stanford Woods Institute for the Environment; UCONN communication; Comm Dept MSU
· In the last couple of years we got money from Nanyang – not this year (didn’t want to exaggerate it) => next year, we can try it again
- Question to everyone: How to create a more sustainable fundraising strategy?! Open discussion: Money from Universities? Publishers? It is not so much about the amount of money but the consistency of support for planning; Centers for Sustainability/Environmental comm? Philanthropy? Private foundations?
D. Online presence
· Facebook page – 155 members, up 74
· Activity: Tweet about ECD & the conference!
· New “twitter-volunteer”: Jessica J
E. Additional awards
· Last year: discussion to create new awards; the board heard you
· Now: biennial dissertation award
· other potential awards: best book, best edited book, best published article
· General: Grad students: We want to create a place for grad students to feel more welcome
· Questions/comments: great idea, however, review commission need further commitment! Should be a future issue! We need more Profs/Assoc. profs.;
· Decision: we learn another year from the dr. award and then think about new/other awards
VI. New Business
A. Chair’s Report (with a reference to survey data)
· Financial report:
o budget; we’re doing good ($ 2284,08 +)
o Extra $ 1000; saved money by dismissing the half-year board meeting
o Sponsors: 1050 $ (preconference); preconference $ 300/costs: $ 390
o Travel grants ($ 600), reception ($ 610)
· High density panels => have to be better conceptualized; the chairs have to be more involved in planning; creative formats required! Let people know about the possibility to present posters and do a round table
· Other issue: Visual virtual aspects of the conference?
o Doing virtual conferences - to reduce carbon footprint
o High density panels – 3 out of 12 => continue in this direction
o Introducing new members/junior scholars to mentors: Dissertation award, preconference => Thanks to Adina!
B. Vice Chair’s Report
· Paper submissions by country (see fig 1)
· Thanks to the reviewers! It’s voluntary! 94 volunteer reviewers
· FUTURE: Internationalization: We have to be ambassadors for more submissions from South America and Africa!!
Fig. 1: paper submissions ICA 2018, Prague
· Rules for reviews:
è No submission of papers that are already accepted for publication
è If the paper is accepted, you should attend the conference! If you draw it back – let the organizers know immediately! Or: ask for remote presentations - skype! Or: someone else presents for you; most important: cherish the possibility to present!
è If you submit a paper you automatically volunteer as a reviewer
è Important (!): submit an accurate, exhaustive list of (as much as possible) keywords for my reviewing expertise! Background: ICA: keyword auto-matching! Each paper has key words, each reviewer has key words -> the reviewer selection is done automatically
è Proposal to the board: Give instructions for the “right” keywords for submissions!
è Reviewers: use the comment section!
C. Greening of ICA
· ICA’s Sustainability Communication
· After Richard Doherty -> Bruno now member of the committee
· Difficult issue – ICA is still a robust organization
· Open questions:
· Carbon offsets
· Food choices? Problem: contract with Hilton -> limits!
· Let Bruno know about your ideas!!
· Program? Is been thrown away quite often
D. Welcome new officers
• Incoming Vice Chair: Jonathon Schuldt, Cornell University
• Incoming Secretary: Franzisca Weder, University of Klagenfurt
E. 2019 Conference planning and ideas for pre and/or post conferences
Preconference ideas => Send it to the board!
Innovative panel formats => Send it to the board!
VII. Awards and announcements
TOP STUDENT PAPER:
• First place: Who Benefits Most from the Web? Heterogeneous Effects of the Internet Access on Environmental Knowledge
• Xiaoxiao Cheng and Anfan Chen (Tsinghua University)
• Second place: Discourse in the balance: American presidential discourse about climate change
• Kevin J. Calderwood (U of Washington)
• Third place: The Frontier Myth in U.S. Offshore Wind Energy Rhetoric
• Nicolas Hernandez (U of Texas at El Paso)
TOP FACULTY PAPERS:
• First place: Stimulating Recycling by the Use of Visual Feedback Metaphors
• Marijn H. C. Meijers, Anke Wonneberger, Paola Remmelswaal (U of Amsterdam)
• Second place: On the field of environmental communication: A preliminary review of peer-reviewed literature
• Suzannah Evans Comfort and Young Eun Park (Indiana University)
• Third place: Neutralizing political worldviews by communicating scientific agreement: A thought-listing study
• Graham Dixon and Austin Hubner (Ohio State University)
• Dr. Rain Wuyu Liu, Bellermine University
• “Waste Not, Want Not: The Influence of Injunctive Social Norms on Food Waste Prevention Behaviors in China and the U.S.”
TRAVEL GRANTS ($300 EACH)
• Malima Zacharia, University of Dar es Salaam
• Xiaoxiao Cheng, Tsinghua University
CONFERENCE REGISTRATION FEE WAIVERS
• Xiaoxiao Cheng, Tsinghua University
• Kevin J. Calderwood, University of Washington
• Nicolas Hernandez, University of Texas at El Paso
• These are our Top Three Student Paper awardees
Note: Next year: there will be 5 conference waivers
VIII. Additional comments
a. Tarja Rai: Frontiers! Think about a new journal format, open access
b. Malima: consider collaboration for publication! There are a lot of environmental issues in Africa.