2018 Conference Preparations
Tip for all: Take care to note at WHICH Hilton you must be.
1) Sessions (75 minutes) generally have 5 papers (up to ~11 minutes per presentation) or 4 papers (up to ~12 minutes per presentation). The TOP PAPERS & FLASHLIGHTS session has 4 full papers (~11 min each) and 2 flashlights (~5 min each). Please be weary of timing in order to allow for meaningful audience discussion. Remember, people can find the technical details of your papers online.
2) High Density sessions have ~12 papers and special instructions, which you should have received from your session chair. In general, the plan is for short (~3 min) lightning talks with 1 slide followed by roundtable breakouts.
3) BYOL(aptop). VGA and HDMI adapters will be available (in theory). Please arrive early to set up.
4) Loading all presentations on one laptop is an option for regular sessions (depends on your session chair). This is mandatory for high density sessions. Please put presentations on a memory drive or coordinate with your session chair (possibly by email in advance).
5) Do not rely on Internet-based presentations (e.g., Prezi, Google Slides). There will be blood ...I mean, likely wifi connectivity uncertainty.
6) Introduce yourself to your session chairs. They are nice people.
Interactive Poster Session:
1) ICA poster guidelines: https://www.icahdq.org/page/Posters
2) Some best poster practices from our friends at CAT: here
1) Your mission: keep time, announce papers, keep time, moderate Q & A, keep time, and coordinate discussions.
2) Keep time! In case you didn't notice, keeping time is very important. Please arrive ~15 mins early, start on time, and ensure presenters stick to their time limits. I recommend using your phone's stopwatch and flashing paper signs (e.g., 2 minutes) or fingers (choose wisely) at the presenters. This is especially important for high-density sessions.
3) Please communicate with presenters before the session about timing expectations, where you're sitting, what wisely chosen fingers to expect, and any other relevant info. Don't worry, they think you are nice people (above).
4) Please try to maintain the same presentation order that is listed in the conference program (audience members jump around based on these expectations). NOTE: you might want to check if any presenters need to change locations before or after your session (e.g., from main to Old Town Hilton). In such cases, feel free to allow order shifts as necessary.
5) Try to keep discussion moving. Don't be afraid to politely cut off long exchanges in order to give other panelists/audience members a chance to interact. Conversely, feel free to insert your biting wit during lulls. Note: you are not an official discussant/respondent, but it's useful to have a question or two ready just in case.
6) To take questions before or after each presentation, that is the question. And the answer is up to you, though there is generally a preference for holding Qs until the end to make sure everyone gets sufficient presentation time.
Questions or suggestions, email Robby Ratan (Program Planner and Vice Chair) at firstname.lastname@example.org