ARTICLE I: Purpose
The overall purpose of the Public Relations Division is to develop a greater understanding of the theoretical basis for effective communication between organizations and their publics, and to apply theoretical advances for the solution of pragmatic public relations problems. The division seeks to achieve this purpose by 1) stimulating and advancing theory and research in the area of Public Relations, 2) encouraging the dissemination of research findings in Public Relations, and 3) promoting the application of research results in Public Relations to the problems of society.
ARTICLE II: Membership
Section 1: Any Active member of ICA who expresses interest in, and subscribes to, the purposes of the Division is eligible for Active membership in the Public Relations Division. Active members are eligible to vote and hold office in the Division.
Section 2: Any Affiliate member of ICA who expresses an interest in, and subscribes to, the purposes of the Division is eligible for Active Membership. Affiliate Members are not eligible to vote or hold office in the Division.
ARTICLE III: Officers, Nominations, Elections, Duties
Section 1: Officers. The officers of the Public Relations Division shall include a Chairperson, a Vice Chairperson, a Secretary (who also serves as the Division’s Newsletter editor) and a Student and Early-Career Representative (SECR). The Vice Chairperson, the Secretary and the Student and Early-Career Representative shall be elected in alternate years, with the Vice Chairperson and the Student and Early-Career Representative elected in even years.
Section 2: Terms of Office. The terms of the office of Chairperson, Vice Chairperson, Secretary and Student and Early-Career Representative shall be two years each. The Vice chairperson automatically succeeds the Chairperson for a two-year term. No officers may immediately succeed themselves in office. A term of office shall begin on the last day of the ICA Annual Conference.
Section 3: Other Positions. In addition to officers the Chairperson may appoint additional members to other ad hoc committees or posts to assist in the conduct of the affairs of the Division. When requested by the ICA President or Board of Directors, the Division Chairperson is empowered to recommend members of the Division to serve on designated Association committees.
Section 4: Nomination and Elections. Nominations for office shall be solicited from the Active members of the Division by a committee of the Division. All Division members will be provided with an opportunity to submit nominations to the committee prior to the annual conference via email and directly during the business meeting at the Annual conference. Nominations will take place during the business meeting of the Public Relations Division at the annual conference preceding the elections. The names of at least two nominees, who have given their consent, must appear on the ballot for each vacant office. The election of any officer shall be by the vote of only the Active Members of the Public Relations Division.
Section 5: Removal from Office. Any elected officer of the Division may be removed from office by the following procedures: At least one-third of the Active Members of the Division must sign a petition to the Executive director of ICA requesting a special election and including nominations for the office in question. The Executive director will arrange an extraordinary election within 60 days at the Division’s expense, with the challenged officer(s) included on the ballot. The result of the election becomes effective immediately.
Section 6: Vacancies. When a vacancy occurs in the office of Chairperson during the first year of the Chair’s two-year term, the Vice Chairperson shall assume the remainder of the unexpired term, and serve to its end. When a vacancy occurs in the office of Chairperson during the second year of the Chair’s two-year term, the Vice Chairperson shall serve the remainder of the unexpired term and then his or her own normal two-year term as Chair. Vacancies in any other office shall be filled by appointment of the Chair of the Division until a special ballot can be held to fill the unexpired term of the office holder.
Section 7: Duties of officers:
(a) The Chairperson shall preside at all Division business meetings. In addition the Chairperson shall create and appoint such temporary committees as deemed necessary; prepare and submit the Division budget to the Executive Committee; represent the Division and provide necessary Division reports at Association Board of Directors Executive Committee, and business meetings; appoint officer(s) for the Division website and other communication forums; and generally perform those duties usually associated with this office.
(b) The Vice-Chairperson shall administer the selection of competitive and non-competitive papers/programs for conventions, including forming panel sessions, recruiting reviewers and notifying contributors and the Association of papers/programs that are selected; provide recommendations for maintaining the quality of convention programs; take care of the conference social events for the members (annual dinner and reception). The Vice-Chairperson shall also assist the Chairperson when requested, and assume the duties of Chairperson in the event the Chair is unable to fill that role.
(c) The Secretary shall maintain, distribute, and obtain Division approval of minutes for Division business meetings; assist the Chairperson in administering business meetings; be responsible for the periodic publishing of a Division newsletter and maintaining the Division’s website and other communication forums; administer the Annual Award Program; and participate with the Chair and Vice-Chairperson in evaluating the quality of Division programs.
d) The Student and Early-Career Representative (SECR) shall take care of the needs of student and early career members by communicating their needs and interests to the Chair and working with the other officers to develop initiatives that support the needs of the future generation of scholars; stimulate communication and exchange between these and senior scholars, and among graduate student and early career members; cooperate with SECRs of other ICA Divisions; assist the Secretary with the Division’s newsletter, website and other communication forums; and generally assist the Division officers when requested.
ARTICLE IV: Dues
The Division officers may propose to the members an annual dues charge for the classes of membership. If approved by the Board of Directors of the Association, this charge shall be adopted upon the affirmative vote of two thirds of the responding Active Members of the Division. Non-payment of such dues shall be a basis for termination of membership in the Division, but shall not affect the individual’s status as a member of the Association.
ARTICLE V: Annual Meeting and Reports
Section 1: Annual Meeting. An annual business meeting of the Public Relations Division shall be held at the time and place of the Annual conference of the Association. A simple majority of the number of registered Active Members of the Division in attendance at the Conference shall constitute a quorum for officially conducting the business of the Division.
Section 2: Agenda. The agenda for the meeting will be composed by the Chair and will include a summary of division business for the year, and activity reports of officers and committees of the division. The agenda will be announced to members attending the business meeting. Agenda items requiring action must be identified as such, and shall be discussed and presented for vote by the Active Members of the Division in attendance at the meeting.
Section 3: Reports. The Secretary shall prepare a written report of the Annual Business Meeting to be published in the Public Relations Division Website and circulated through the Division different communication channels. The Chair of the Division shall report on the Division’s activities to the ICA Board of Directors at the Association Annual Board Meeting.
ARTICLE VI: Amendments and Restrictions
Amendments or revisions to these Bylaws shall be by procedures which parallel those described in Article X of the current Bylaws of the ICA. These Division Bylaws may not conflict with the Bylaws of the Association; the latter take precedence, and the power for determining conflict rests with the Board of Directors of the Association.
ARTICLE VII: Parliamentary Authority
In the absence of any provision to the contrary in theses Bylaws, all business meetings of the Public Relations Division shall be governed by the parliamentary rules and usages contained in the current edition of Robert Rules of Order, Revised.