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Business Meeting Minutes - Approved May 27, 2018
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ICA Public Diplomacy Interest Group Business Meeting Minutes

May 27, 2017  

Hilton Bayfront Hotel, San Diego, CA

Diana Ingenhoff, chair of the Public Diplomacy Interest Group, called the meeting to order at 9:35 a.m. There were 18 members and three officers present. The minutes of the June 11, 2016 interest group inaugural meeting in Fukouka, Japan were approved with no changes.

Laura Sawyer, Executive Director of ICA, congratulated the success of the interest group, which now has 89 members. She spoke about the plans for the 2018 conference, which will be in Prague, Czech Republic; the theme will be “Voices.” She also provided locations of ICA conferences through 2024 and provided information about regional conferences, all of which can be found on the ICA website.

Old Business

Ingenhoff reported we had three paper sessions and two panels at the conference, as well as three posters in the interactive poster session; 33 papers were submitted (18 accepted) and 5 panels were submitted (3 accepted). Marc Jungblut won the Best Paper Award; he received a waiver for the conference and $300 worth of Palgrave books. There were 16 submissions for the post conference (10 presented). The USC Center on Public Diplomacy (CPD) and the Norwegian Business School Centre for Corporate Communication each provided a $500 sponsorship for the post conference. The CPD also provided publicity for the post conference on its blog and website.

The interest group has $610 in the current budget, which does not include revenue from the 2017 conference.

Alina Dolea, vice chair, provided a report from the ICA board meeting in January. A motion to create Task Force on Professional Development for young scholars was approved. The need for reviewers was emphasized; divisions can nominate people for an ICA Reviewer Award to encourage people to be more involved in the process. The policy of the interest group is each submission will be reviewed by at least two reviewers. 

Candace White reported that the PD interest group has a presence on the ICA website and has communicated this year through email newsletters. The new ICA website has more capability for interactivity that the interest group could use. However, there are many non-members on the email list that would not receive information if we communicate only through the ICA site. She noted the support of the CPD in communicating about the post conference. There was brief discussion about the possibility of a Social Media coordinator. Leysan Khakimova Storie (Zayed University) volunteered to help with social media for the upcoming year.

New Business

Ingenhoff presented proposed bylaws for the interest group. The bylaws were received positively with only a few suggested edits. They will be circulated to all of the interest group members in October for a formal vote.

Steven Pike (Syracuse University) and Lindsey Bier (University of Southern California) accepted nominations for secretary for the term to begin at the 2018 annual meeting. Per the proposed bylaws, the secretary will serve a two-year term and will wait at least a year before running for another office. James Pamment (Lund University) and Kathy Fitzpatrick (American University) were nominated for vice-chair. Fitzpatrick declined the nomination, and Pawel Suroweic (Bournemouth University) was nominated in her place.  The vice-chair will serve a two-year term, and then become chair for an additional two-year term, per the proposed bylaws. The nominations were closed by assent. Elections will be held in October.

Plans for the 2018 conference in Prague were discussed.  Dolea proposed a ‘state-of-the art’ panel, possibly to include international relations scholars.  A pre-conference and the possibility of a PhD workshop were discussed. Jitka Panek Jurkova from the IR department at Charles University in Prague agreed to help identify potential venues for social activities in Prague as well as potential scholars. Steven Pike noted that with the new political dynamics, it would be a good idea to add practitioners to panels. It also was noted that we need sponsors for a reception, the workshop, and for Best Paper Awards. Overall, we need more paper submissions and more sponsorships.

It was announced that the Annals of ICA is now live; the first two issues have been published and are available on the ICA website.  The Annals will take the place of Communication Yearbook. Essays and topical book reviews can also be submitted. 

The meeting adjourned at 10:30 a.m.

            Respectfully submitted,

            Candace White,

Secretary

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