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Business Meeting Minutes - Approved May 27, 2018
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Minutes of the ICA Public Diplomacy Interest Group Business Meeting

 

Sunday, May 27, 2018

Prague, Czechia

 

Diana Ingenhoff, chair of the interest group, called the meeting to order at 5 p.m. Thirty-two members were present.

 

Agenda:

 

Old Business:

1. Approval of the 2017 PD IG business minutes

2. Update on our activities in 2017-2018

3. Announcements from the ICA’s board meeting

4. PD IG Best Paper Award(s)

5. PD Interest Group Budget /Division’s finances

6. Pre-Conference Sponsor

7. Report about this year’s submissions

 

New Business:

1. Reviewers: 2 per paper, 3rd only in case of disagreement

2. Please tick student if PhD

3. Submissions: Number of words: Rules

4. Upcoming ICA 2019 in Washington

5. Varia / Announcements from the members attending

 

First, Ingenhoff expressed a big thank you to the current officers for their intensive work in organizing the reviews, the conference program, the communication to the group and their overall dedication in favor of the interest group. The officers for the period 2016-2018 were:

 

Chair: Diana Ingenhoff, University of Fribourg, SWITZERLAND

Vice Chair: Alina Dolea, University of Bournemouth, UNITED KINGDOM

Secretary: Candace White, University of Knoxville, Tennessee, USA

Student and Early Career Division/Interest Group Representative: Lindsey Bier, University of Southern California, USA (interim)

 

She then introduced the new officers for the period 2018-2020 which were elected in fall 2017, wishing them good luck and continued success for developing our interest group further:

 

Chair: Alina Dolea, University of Bournemouth, UNITED KINGDOM

Vice Chair: James Pamment, Lund University, SWEDEN

Secretary: Steve L. Pike, Syracuse University, USA

 

The minutes from the 2017 PD IG meeting in San Diego were approved without changes.

 

Candace White, secretary, reported on the communication of the PD group: there were nine newsletters since the last meeting, which were sent to the email list and posted on the ICA webpage. The email list contains 175 names and includes people who are interested in the group, but are not official members. The interest group has 98 current members.

 

Ingenhoff conveyed information from the ICA Board of directors annual meeting where she participated on Wednesday 23 May and Thursday 24 May, announced future meetings and new ICA board member candidates:

 

  • The Prague conference is the largest ever with more than 3400 participants: there was an overall 60% paper rejection rate.
  • Ingenhoff told IG members about a new ICA task force to change the ‘five authorship limit’ for ICA submissions. A motion was submitted to remove limits on the number of co-authorships any one author can have (the “five authorship limit rule”) and instead to minimize the number of first authorships that any one authors can submit to a stricter limit, e.g. only one first authorship, but unlimited co-authorships. She opened the floor for discussion that she will convey to the board. A lively, but inconclusive discussion followed. Key points were that the rule to limit to one first authorship only, would be punitive for smaller schools and smaller countries, would result in overall lower quality of papers since top papers often come from top schools and top scholars, would discourage collaboration, provide financial hardship for scholars with several good studies but with limited funds to travel. Eytan Gilboa suggested limiting acceptance rather than submissions. Spiro Kiousis suggested unlimited submissions as restrictions might punish big working groups.
  • Ingenhoff mentioned the following selected Board meeting items and information relevant for the PD IG:
  • The restructuring the of institutional memberships so that individuals from member institutions would receive discounts, 6 Institutional Members: 1 Point of contact + 5 additional Institutional Members (5% discount suggested), 11 Institutional Members: 1 Point of contact + 10 additional Institutional Members (with a 10% discount), 16 Institutional Members: 1 Point of contact + 15 additional Institutional Members (with a 15% discount)
  • The creation of a new standing committee on Sponsorship & Philanthropic Giving, which aims at reviewing all sponsorship opportunities and ensure that any sponsorships over the amount of $2000 (what might be considered “large sponsorships”) are in line with ICA’s mission of “study, teaching, and application of all aspects of human and mediated communication.”
  • Ethics Task force: The 2016-2018 Ethics Task Force reviewed the mission statement and political activities statement as part of their review of the ethics standards for ICA, however, further consideration and potential revision were beyond the scope of the Ethics Task Force. Therefore, the ICA board accepted a motion to create a task force to closely examine and revise if necessary the mission statement and statement on political engagement for the ICA, to ensure the mission reflects the current values of the association
  • Launch of a survey about Cultural Inclusiveness in ICA to promoting intercultural sensitivity, inviting everyone to express about their experiences with ICA from a cultural perspective.
  • ICA will provide 2 additional registration waivers to each division/group for annual Conference (in all, we now have 5 registration waivers to be allocated: At least one of these two additional waivers should be awarded to a scholar resident in a Tier B or C country as defined by the United Nations, at least one of these two additional waivers should be awarded to a student participant. Discussion if Top Reviewer(s) should receive waiver. This year the three waivers were allocated: one to our Top Student Paper award winner, one to the program planner/vice-chair, and one to Top Faculty Paper award winner from Tier B country. Final decision on how to use waivers is up to the IG board members.
  • Annual Review Revision and Five-Year Review Plan Implementation for ICA Divisions and Interest Group to improve communication and planning and reporting procedures within divisions/IGs
  • ICA Fellows to be nominated: This year, 22 ICA fellows were approved. However, the process of nominating and electing ICA fellows is highly competitive, but the IG PD is encouraged to propose a future PD Fellow nomination in the upcoming years. The chair will help prepare the nomination package.
  • Approve of the appointment of Lance Holbert as new Editor-in-Chief of Journal of Communication
  • The Nominating Committee and the Executive Committee move to nominate the following candidates for the upcoming ICA election in fall 2018:

FOR PRESIDENT:

  • Karin WILKINS (University of Texas, Austin)
  • Claes DE VREESE (University of Amsterdam)

FOR BOARD MEMBERS AT LARGE:

  • John ERNI (Hong Kong Baptist University)
  • Daniel RAIC ARG niversit de Bourgogne)

FOR STUDENT MEMBERS:

  • Juan LIANG (University of Canterbury, New Zealand)
  • Myrene MAGABO (University of the Philippines Open University)
  • Decision to support the ICA Student and Early Career Representatives’ board members with a main Conference Fee Waiver each (excludes pre/post conferences)
  • Decision to discontinue January ICA mid-year board meeting will be postponed to Washington.  The 2.5 day meeting for 45 people cost around USD $100,000 annually, over half of which was for airfare, but division chairs miss f2f-social exchange, breakout sessions, working together on the program in January to figures out joint sessions etc.
  • Terry Flew, ICA president-elect-select, provided information about the 2019 conference in Washington, DC. The topic will be “Communication Beyond Boundaries” and will focus on understanding of the role of communication and media in the crossing of social, political and cultural boundaries that characterize contemporary society. The dates are altered to 24-28 May 2019 because of another big conference and hotel space limitations and groups are encouraged to plan post, rather than pre-conferences. He announced that hotel registration will open March 1 when the program is ready (instead upon paper acceptance in January), since attendees overbook rooms when their paper is accepted since they don’t know which day they will present. The new policy should eliminate the 40% room wastage and alleviate the past problem of hotels selling out too quickly.

Alina Dolea, chair-elect, announced the Best Paper Awards and explained the blind-review process for choosing them. Congratulations to our Top Student papers!

 

1. Fan Liang, University of Michigan “Spreading China’s oices Through Facebook: The Practice of Global Public Diplomacy by China’s State-Led Media”),

2. Rong Han, Macquarie University, Australia “China at UN: Comparing Chinese & U.S. Media Responses of President Xi Jinping’s Maiden N Speech”),

3. Erica Basu, American University, USA “Public Diplomacy's Digital Turn”).

 

Congratulations to our Top Faculty papers:

 

1. Diana Ingenhoff, University of Fribourg (Switzerland), Elad Segev, Tel Aviv University, Israel, and Jerome Chariatte, University of Fribourg (Switzerland) “The Country and its Objectives Mirrored Between Attitudes and Information Searches in a Cross-National Comparison”)

2. Rhonda S. Zaharna, American University, USA “Why “ oice” is not Enough: Spanning the Communication Logics of Global Public Diplomacy”

3. Maria De Moya, DePaul University and Vanessa Bravo, Elon University (“Engaging Home Audiences Across the Border: Message Framing in U.S. and Mexican Embassies Before and After the U.S. Administration Change”).

 

R.S. Zaharna received the Top Reviewer Award.

 

Dolea thanked the sponsors of the pre-conference: The Center on Public Diplomacy, University of Southern California & Rhonda Zaharna, American University Washington ($ 1120); - Syracuse University ($ 500), Lund University ($ 500); and provided information about PhD and post-doc conference submissions: 33 PhD paper submissions, 14 accepted, 12 in the final program.

 

For the main conference, 54 papers were submitted (+ 21 papers / + 38% in 2017), and 24 papers were accepted (54% rejection rate): 4 paper sessions, 2 panels, 4 posters, a 54% rejection rate. Submissions were encouraged since it determines the number of sessions allotted.

 

New Business:

 

Reviewers: Dolea discussed the difficulty in finding enough reviewers. Michael Elasmar moved to have two reviewers will be assigned to each paper and a third review will be used only when necessary to break a tie. Spiro Kiousis seconded, and the motion passed.

 

PhD students: When you submit, please tick student category. All papers (faculty & student) are ranked according to the scores from double blind peer review. You might not get a fully deserved recognition, in case your paper has a high percentage (e.g. Top Student Paper Awards)

 

Submissions: Number of words: Rules: Guidelines for maximum number of words for papers was announced:

 

Full length completed research papers: 6,000- 8,000 words, excluding references and tables

 

Extended abstracts: 2,500-3,000 words, (excluding references) with a full paper submitted till 30 March 2019.

 

Panel proposals: comprise 4-5 authors and should include:

 

1) a 450-word (max) rationale for the panel,

2) a 350-word max) abstract of each participant’s presentation,

3) Names of panel participants (including a designated respondent if relevant for the panel format),

4) Name of panel chair/organizer (usually the same person), and

5) a 75-word description of the panel for the conference program.

 

Ingenhoff called for volunteers for a Student and Early Career Interest Group Committee concerns. Their tasks could be: Help plan reception, support w/Facebook, Twitter, website, mentoring for early career folks, connect to PD IG board members. Members of the committee will be Lindsey Bier, University of Southern California, Philip Arceneaux, University of Florida Jerome Chariatte, University of Fribourg (Switzerland), Rong Han, Macquarie University, Australia, and Zhao Huang, University of Paris, Marne La Valle. Thanks to the international composition of the group members, they could also function as International liaison committee.

 

Further announcements:

 

Call for Student Research Paper Award ($1,000) by Oxford Digital Diplomacy Research Group, sponsored by the Philigence Foundation, Switzerland:

  • Related to understanding and combating online incitement of hate and anti-Semitism
  • Submissions should be sent to digdiplorox@qeh.ox.ac.uk by October 1, 2018
  • Call for Books: Palgrave Macmillan Global Public Diplomacy book series: Co-editors Phil Seib (seib@usc.edu) and Kathy Fitzpatrick (kfitzpat@american.edu) welcome proposals for new books.

Varia:

 

Eytan Gilboa suggested that we promote the PD IG through flyers distributed at the International Studies Association and to school of international affairs. He also suggested that we publish an Annual and look to sponsor a special issue of a journal.

 

Rhonda Zaharna and Jay Wang noted the benefits of the Washington, DC location of the next conference and made suggestions for sessions (or a post conference) for emerging scholars and practitioners.

 

The meeting was adjourned at 6:15.

 

Respectfully submitted,

Steven Pike

Secretary, ICA PD IG

ICA welcomes your comments and questions. Please feel free to contact the ICA staff at anytime.

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