Bylaws Public Diplomacy Interest Group
ARTICLE I: Purpose
The overall purpose of the Public Diplomacy Interest Group aims to bring together scholars investigating topics related to public diplomacy, nation branding, country image/reputation, public Diplomacy for/of nations, and political, global and cultural communication influencing international Diplomacy. It seeks to gather all perspectives, research methods, methodological approaches, and theories including the recent critical approaches, to encourage dialogue and debate on these growing interdisciplinary topics.
ARTICLE II: Membership
Any Active member of ICA who expresses interest in, and subscribes to, the purposes of the Interest Group is eligible for Active membership in the Public Diplomacy Interest Group. Active members are eligible to vote and hold office in the Interest Group.
ARTICLE III: Officers, Nominations, Elections, Duties
Section 1: Officers. The officers of the Public Diplomacy Interest Group shall include a Chairperson, a Vice Chairperson, a Secretary (who also serves as the Interest Group ’s Newsletter editor). The Vice Chairperson and the Secretary shall be elected in alternate years, with the Vice Chairperson.
Section 2: Terms of Office. The terms of the office of Chairperson, Vice Chairperson, and Secretary shall be two years each. The Vice chairperson automatically succeeds the Chairperson for a two-year term. No officers may immediately succeed themselves in office. A term of office shall begin on the last day of the ICA Annual Conference.
Section 3: Other Positions. In addition to officers the Chairperson may appoint additional members to other ad hoc committees or posts to assist in the conduct of the affairs of the Interest Group. When requested by the ICA President or Board of Directors, the Interest Group Chairperson is empowered to recommend members of the Interest Group to serve on designated Association committees.
Section 4: Nomination and Elections. Nominations for office shall be solicited from the Active members of the Interest Group by a committee of the Interest Group. All Interest Group members will be provided with an opportunity to submit nominations to the committee prior to the annual conference via email and directly during the business meeting at the Annual conference. Nominations will take place during the business meeting of the Public Diplomacy Interest Group at the annual conference preceding the elections. The names of at least two nominees, who have given their consent, must appear on the ballot for each vacant office. The election of any officer shall be by the vote of only the Active Members of the Public Diplomacy Interest Group.
Section 5: Removal from Office. Any elected officer of the Interest Group may be removed from office by the following procedures: At least one-third of the Active Members of the Interest Group must sign a petition to the Executive director of ICA requesting a special election and including nominations for the office in question. The Executive director will arrange an extraordinary election within 60 days at the Interest Group ’s expense, with the challenged officer(s) included on the ballot. The result of the election becomes effective immediately.
Section 6: Vacancies. When a vacancy occurs in the office of Chairperson during the first year of the Chair’s two-year term, the Vice Chairperson shall assume the remainder of the unexpired term, and serve to its end. When a vacancy occurs in the office of Chairperson during the second year of the Chair’s two-year term, the Vice Chairperson shall serve the remainder of the unexpired term and then his or her own normal two-year term as Chair. Vacancies in any other office shall be filled by appointment of the Chair of the Interest Group until a special ballot can be held to fill the unexpired term of the office holder.
Section 7: Duties of officers:
(a) The Chairperson shall preside at all Interest Group business meetings. In addition, the Chairperson shall create and appoint such temporary committees as deemed necessary; prepare and submit the Interest Group budget to the Executive Committee; represent the Interest Group and provide necessary Interest Group reports at Association Board of Directors Executive Committee, and business meetings; appoint officer(s) for the Interest Group communication forums; and generally perform those duties usually associated with this office.
(b) The Vice-Chairperson shall administer the selection of competitive and non-competitive papers/programs for conventions, including forming panel sessions, recruiting reviewers and notifying contributors and the Association of papers/programs that are selected; provide recommendations for maintaining the quality of convention programs; take care of the conference social events for the members (e.g., annual dinner and reception). The Vice-Chairperson shall also assist the Chairperson when requested, and assume the duties of Chairperson in the event the Chair is unable to fill that role.
(c) The Secretary shall maintain, distribute, and obtain Interest Group approval of minutes for Interest Group business meetings; assist the Chairperson in administering business meetings; be responsible for the periodic publishing of an Interest Group newsletter and maintaining the Interest Group’s communication forums; administer the Annual Awards; and participate with the Chair and Vice-Chairperson in evaluating the quality of Interest Group programs.
ARTICLE IV: Dues
The Interest Group officers may propose to the members an annual dues charge for the classes of membership. If approved by the Board of Directors of the Association, this charge shall be adopted upon the affirmative vote of two thirds of the responding Active Members of the Interest Group. Non-payment of such dues shall be a basis for termination of membership in the Interest Group, but shall not affect the individual’s status as a member of the Association.
ARTICLE V: Annual Meeting and Reports
Section 1: Annual Meeting. An annual business meeting of the Public Diplomacy Interest Group shall be held at the time and place of the Annual conference of the Association. A simple majority of the attendees at the PD IG business meeting shall constitute a quorum for officially conducting the business of the Interest Group.
Section 2: Agenda. The agenda for the meeting will be composed by the Chair and will include a summary of Interest Group business for the year, and activity reports of officers (and committees if applicable) of the Interest Group. The agenda will be announced to members attending the business meeting. Agenda items requiring action must be identified as such, and shall be discussed and presented for vote by the Active Members of the Interest Group in attendance at the meeting.
Section 3: Reports. The Secretary shall prepare a written report of the Annual Business Meeting to be published in the Public Diplomacy Interest Group Website and circulated through the Interest Group different communication channels. The Chair of the Interest Group shall report on the Interest Group’s activities to the ICA Board of Directors at the Association Annual Board Meeting.
ARTICLE VI: Amendments and Restrictions
Amendments or revisions to these Bylaws shall be by procedures which parallel those described in Article X of the current Bylaws of the ICA. These Interest Group Bylaws may not conflict with the Bylaws of the Association; the latter take precedence, and the power for determining conflict rests with the Board of Directors of the Association.
ARTICLE VII: Parliamentary Authority
In the absence of any provision to the contrary in theses Bylaws, all business meetings of the Public Diplomacy Interest Group shall be governed by the parliamentary rules and usages contained in the current edition of Robert Rules of Order, Revised.